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Employees State Insurance Corporation
ESI

We register through online portal and take ESI number for establishment, after that we proceed with employer code and we process to take ESI number for employees and workout on it and process challan and make monthly payment to ESIC contribution.


If there is any accident case we file accident report in online and we will attend inspections and hearings.




Monthly Process for ESIC ( Employees' State Insurance Corporation)

The Employees' State Insurance Corporation (ESIC) is a social security organization that provides medical, disability, maternity, and various other benefits to eligible employees and their dependents. The monthly process for ESIC involves several important steps to ensure seamless administration of employee benefits and contributions.

At the beginning of each month, employers need to prepare the payroll for their employees. This includes calculating the gross wages, any overtime, bonuses, and other allowances.

Once the payroll is prepared, employers must calculate the ESIC contributions for both employees and the employer. The contribution rate is a percentage of the employee's wages, with the employer also contributing a portion of the total.

The calculated ESIC contribution for employees is deducted from their wages. This deduction is reflected in the payslips provided to employees.

Employers are responsible for contributing their portion of the ESIC contribution. This amount is separate from the employee's deduction and is directly paid by the employer.

Accurate record keeping is crucial for ESIC compliance. Employers should maintain records of employee wages, deductions, and contributions made by both employees and the employer.

After calculating and deducting the ESIC contribution from employees' wages and adding the employer's contribution, a monthly contribution challan is generated. This challan details the total ESIC contribution amount.

Employers need to make the ESIC payment within the stipulated time frame, usually by the 15th of the following month. Payments can be made through online banking or other approved methods. Along with the payment, employers are required to file monthly ESIC returns, which provide detailed information about the contributions and the number of employees covered.

ESIC authorities verify the contributions and employee data provided in the returns. Once verified, an acknowledgment is generated, indicating that the contributions have been successfully received and recorded.

The ESIC contributions collected are utilized to provide various benefits to eligible employees. These benefits may include medical treatment, sickness benefits, maternity benefits, and more. Employees can access these benefits when needed by presenting their ESIC card.

Employers must ensure that they are in compliance with all ESIC regulations. Any changes in employee information, such as new hires, resignations, or changes in wages, should be promptly updated in the ESIC records.


By following these monthly processes, both employers and employees can ensure that they are fulfilling their ESIC obligations and accessing the benefits provided by the Employees' State Insurance Corporation.




Half-Yearly Process for ESIC(Employees' State Insurance Corporation)

The Employees' State Insurance Corporation (ESIC) is a comprehensive social security scheme designed to provide medical, financial, and other benefits to eligible employees. The half-yearly process for ESIC involves several important tasks that employers must carry out to ensure compliance, accurate reporting, and efficient management of employee benefits.

At the beginning of each half-year, employers should assess the benefits availed by employees during the previous six months. This assessment includes medical treatment, sickness benefits, maternity benefits, and other services provided under the ESIC scheme.

Employers need to calculate the ESIC contributions for both employees and the employer for the upcoming half-year period. These contributions are based on the employees' wages and are a percentage of their earnings.

Employers should update any changes in employee data, including new hires, resignations, or changes in wages. Keeping accurate and up-to-date employee records is crucial for proper benefits administration.

Based on the contributions calculated and the benefits availed by employees, employers generate half-yearly returns. These returns provide a summary of contributions made by both employees and the employer for the specified period.

Employers are required to submit the half-yearly returns to the ESIC within the stipulated deadline. These submissions are typically made online through the designated ESIC portal.

ESIC authorities review the submitted half-yearly returns to ensure accuracy and compliance. They cross-check the information provided with their records. Once verified, the ESIC approves the submitted returns.

Employers can use the approved half-yearly returns to review the benefits provided to employees during the previous six months. This review helps employers assess the effectiveness of the benefits and identify any areas for improvement.

Employers should conduct a compliance check to ensure that all ESIC-related activities, including contributions and reporting, align with the regulatory requirements.

Employers can communicate with employees regarding the benefits they have availed and provide information about any changes or updates to the ESIC scheme.

Based on the half-yearly data and benefits utilization, employers can plan for the next half-year period. This includes estimating contributions, adjusting benefits offerings, and ensuring compliance with ESIC regulations.


By following these half-yearly processes, employers can effectively manage ESIC contributions, benefits administration, and reporting, thereby ensuring the well-being of their employees and maintaining compliance with regulatory standards.




Annual Process for ESIC(Employees' State Insurance Corporation)

The Employees' State Insurance Corporation (ESIC) is a comprehensive social security scheme that offers various benefits to employees and their families. The annual process for ESIC involves several important tasks that employers need to perform to ensure compliance, accurate reporting, and effective management of employee benefits.

At the beginning of the year, employers should verify and update their employees' data. This includes details such as employee names, wages, designations, and other relevant information. Ensuring accurate and up-to-date employee records is essential for proper benefits administration.

Employers are required to prepare and submit annual returns to the ESIC authorities. These returns provide a summary of contributions made by both employees and the employer over the course of the year. The returns should accurately reflect the contributions, wage details, and the number of employees covere

Employers should review their monthly contribution records to ensure that the contributions made throughout the year match the information provided in the annual returns. Any discrepancies or errors should be rectified before submitting the returns to the ESIC.

Based on the annual returns submitted, employers generate an annual statement that summarizes the contributions made by each employee and the corresponding benefits provided. This statement serves as an important document for record-keeping and auditing purposes.

Employers need to submit the annual returns and statements to the ESIC within the stipulated deadline. These submissions are typically made online through the designated ESIC portal. Ensuring timely submission is crucial to avoid penalties and maintain compliance.

ESIC authorities review the submitted annual returns and statements. They verify the accuracy of the provided information and cross-check it with their records. Once the verification is complete, the ESIC approves the submitted returns.

Employers can use the approved annual statement to provide employees with a summary of the benefits they have received throughout the year. This summary helps employees understand the value of the benefits they have availed under the ESIC scheme.

Employers should conduct an internal compliance review to ensure that all aspects of ESIC contributions, benefits administration, and reporting are in line with regulatory requirements. Any discrepancies or issues should be addressed promptly.

Based on the data collected and the benefits availed by employees, employers can plan for the upcoming year. This includes estimating ESIC contributions, evaluating the effectiveness of the benefits provided, and making necessary adjustments.

Employers can take the opportunity to raise awareness among employees about the benefits offered by ESIC. Providing information about medical facilities, sickness benefits, maternity benefits, and other available services can help employees make informed decisions.


By following these annual processes, employers can ensure accurate reporting, compliance with regulations, and effective management of employee benefits under the Employees' State Insurance Corporation scheme.

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+91 9597 854 853

Nithiyam Consultancy is a specialized consultancy that provides advisory and compliance services related to employee benefits programs in India, specifically with regard to the Employees Provident Fund (EPF) and Employees' State Insurance (ESI) schemes. our firms typically employ experts who have a deep understanding of the regulatory landscape and legal requirements related to PF and ESI compliance.

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