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Employees Provident Fund Organisation
EPFO

We specialize in simplifying the registration process for establishments, obtaining PF numbers, and facilitating the issuance of UAN (Universal Account Number) for employees. Our dedicated team ensures seamless KYC updation for employees and manages the processing of challans for timely monthly PF contribution payments.


We excel in handling various types of claims, including Pension claims, Normal claims, Death claims, and Loan claims. Our well-organized process ensures that all claims are efficiently processed, helping our clients and their employees navigate these procedures with ease.



Simplify Employee Provident Fund Management

Our Provident Fund (PF) services are designed to streamline and manage all aspects of your employee's financial security. We offer comprehensive solutions that ensure compliance, ease of administration, and the well-being of your workforce.

Key Features:

  • Effortless PF Registration and Documentation
  • Seamless UAN Generation and KYC Updation
  • Timely PF Contribution Processing
  • Swift Handling of Various Claims
  • Expertise in Inspections and Hearings

Whether you're a small business or a large enterprise, our experienced team ensures that your organization remains compliant with PF regulations and that your employees enjoy a secure future.




Monthly Process for EPF (Employee Provident Fund)

Managing the Employee Provident Fund (EPF) involves several crucial monthly processes to ensure compliance and accurate record-keeping. These processes are vital for maintaining employee financial security and organizational transparency. Here's an overview of the monthly process for EPF:

At the beginning of each month, calculate the EPF contribution for each eligible employee. The EPF contribution is calculated as a percentage of the employee's basic salary and dearness allowance. Deduct the employee's share of the contribution from their salary and contribute the employer's share as well.

Once the contributions are calculated and deducted, remit the total EPF contribution to the appropriate EPF authority. This should typically be done within 15 days from the end of the month.

Ensure that each employee has a Universal Account Number (UAN). The UAN uniquely identifies the employee's EPF account. If any employee's KYC (Know Your Customer) details are not updated, collect and update them to maintain accurate records.

Prepare the Electronic Challan cum Return (ECR) file containing the details of the month's contributions for each employee. Submit this file to the EPFO (Employees' Provident Fund Organization) online. The ECR file includes details such as employee UAN, wages, contributions, and employer details.

Generate and distribute pay slips to all employees. Pay slips should contain detailed information about their gross salary, EPF contribution (both employee and employer share), and other deductions.

Perform a thorough reconciliation of the contributions remitted with the contributions calculated for the month. Ensure that there are no discrepancies or errors in the remittance.

Address any exceptions or errors identified during the reconciliation process promptly. This may include addressing discrepancies in UAN details, contribution amounts, or other relevant data.

Maintain accurate and organized records of all EPF-related transactions, including contribution calculations, remittance receipts, and employee details. These records are essential for audits and compliance.

Keep employees informed about their monthly EPF contributions through regular communication. Address any queries or concerns they may have regarding their EPF accounts.

Regularly conduct internal audits to ensure that all EPF-related processes and calculations are in line with regulatory requirements. This will help prevent compliance issues and penalties.


By following these monthly processes diligently, you ensure the smooth management of the Employee Provident Fund for your employees and maintain compliance with EPF regulations.

PF Withdrawals & Transfers

  • Receipt of forms (19 & 10-C) after 60 days of leaving of the employee making settlement.
  • Receipt of PF transfer forms (Form 13) from new appointees and sending them to RPFC/Ex-Employers trust for getting the fund transferred through the concerned RPFC office.
  • Taking care the process of PF withdrawals and Transfer within prescribed time as per Act.
  • Scrutiny of papers to ensure that same are within the norms as specified under the rules.
  • Acknowledging the transferred received.


Annual Process for EPF(Employee Provident Fund)

The annual process for managing the Employee Provident Fund (EPF) involves important tasks to ensure accurate reporting, compliance, and transparency. Here's an overview of the annual process for EPF:

At the end of each financial year, generate the annual EPF statements for each employee. These statements provide a summary of their contributions, interest earned, and other relevant details.

Calculate the interest on EPF contributions for the year. The EPF interest rate is typically declared by the government or the EPFO (Employees' Provident Fund Organization). Ensure accurate interest calculation for each employee's account.

Collect income tax declarations from employees for the purpose of EPF. Employees can declare their intention to avail tax benefits by submitting Form 15G/15H or by providing their PAN (Permanent Account Number) details.

File the annual EPF returns with the EPFO. This includes providing details of the contributions made for each employee, interest earned, and other necessary information.

Generate Form 16 for each employee. Form 16 is a certificate provided to employees that includes details of their salary, EPF contributions, and TDS (Tax Deducted at Source) deductions.

Ensure compliance with tax regulations by conducting internal audits of EPF-related processes. This helps identify any discrepancies and ensures accurate reporting.

Communicate the annual EPF summary to employees, including details about their contributions, interest earned, and other relevant information. This promotes transparency and keeps employees informed about their financial security.

Maintain organized records of all annual EPF-related transactions, including statements, returns filed, and employee communications. These records are crucial for audits and compliance.

Conduct a comprehensive review of EPF compliance to ensure that all processes adhere to regulatory requirements. Address any discrepancies promptly to avoid penalties.

Based on the annual EPF data and trends, plan for the upcoming financial year. This includes optimizing contributions, investment strategies, and employee communication.


By following these annual processes diligently, you contribute to the successful management of the Employee Provident Fund while ensuring financial security for your employees and adherence to regulatory norms.




Let’s Manage Your Financial Accounts!

Let us take the burden off your shoulders and manage your account, so you can focus on what really matters - growing your business

+91 9597 854 853

Nithiyam Consultancy is a specialized consultancy that provides advisory and compliance services related to employee benefits programs in India, specifically with regard to the Employees Provident Fund (EPF) and Employees' State Insurance (ESI) schemes. our firms typically employ experts who have a deep understanding of the regulatory landscape and legal requirements related to PF and ESI compliance.

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+91 9597 854 853

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